We give tradies their life back, one niggly admin task at a time.
Let's be real - you didn't start your business because you love doing paperwork, invoicing, quotes, payroll and GST.
Lucky for you, we did!
We'll give you a hand with the admin side of running your biz, so you can focus on the money-making side.
This means more time doing the things you're good at, and less time wanting to chuck throw your laptop out the window. Winning!
PAYROLL & PAYE
QUOTES
INVOICING & PAYABLES
GST & TAX
OFF-SITE PROJECT MANAGEMENT
OFFICE MANAGEMENT
WE CAN HELP WITH THAT
Why delegate your biz admin to us? 'Cause your time is too valuable to be spending it doing stuff that doesn't earn you money! Every hour sat in front of your computer is an hour that could be spent on the tools, winning new jobs, or making the most of pie-day Friday.
Some of the common things we help our clients with:
Invoicing at the end of the month or stage of a project
Bank reconcile in Xero
Getting quotes back to clients ASAP
Managing emails and client comms
GST returns and payments to IRD (keep those guys happy!)
Payables during the month or on the 20th
Chasing up unpaid invoices to keep the $$ flowing
Paying your team to ensure they keep turning up
Sending plans to subcontractors and suppliers for quoting
Liaising with local council on your behalf
Collecting sign-off docs from subcontractors and uploading to council portals
Booking subcontractors and ordering materials
Managing social media posts
Anything else as needed
Whether it's a couple of things each month or each day, we can work with you to ease your admin load.
The beauty of modern technology means we're based in the mighty Waikato but work with clients all around the country. Whether you're in the winterless north, the deep south, or somewhere in between, give us a bell and let's give you your life back, one niggly admin task at a time.
THE TEAM
Nikki Jones | Founder/Bookkeeper
I started The Admin Office after working with tradies in our own building company, and realising there was a huge need for admin assistance for these small businesses. The tradies I know are experts at the work on-site, but doing the admin has them wanting to chuck their laptop out the window.
The problem solving aspect of our work is what I really enjoy. It's super satisfying to work with a client who is overwhelmed with all the hats they're wearing in their business, and be able to give them their time and (almost all) their sanity back.
Outside of work, I love hanging with my husband and kids, designing my dream home on Pinterest, and watching Friends re-runs for the 276th time.
Toni Magee | Bookkeeper
Toni comes with a wealth of knowledge to support our clients, having spent her whole career (20+ years) in the trades industry, including working in various Air Conditioning & Refrigeration, Electrical and Residential Building companies.
Toni is a down to earth, friendly member of our team. She lives in the lovely town of Te Awamutu with her husband and two children.
Smooth sailing is what she aims to achieve for her clients and in her down time you will find her on the water in her family boat, sipping whatever is going, and enjoying the sunshine.
KIND WORDS FROM HAPPY CLIENTS:
"Working with The Admin Office has been a great move for us. Nikki takes care of our financial admin and payroll efficiently and accurately. She has great communication and attention to detail, which means I can focus on the work at hand knowing the admin is taken care of."
Luke Mackay | Mackay Construction
"We discovered Nikki and The Admin Office at a time when our business had rapidly grown from a small single site team to over 10 staff split over three building sites. With this expansion, the admin side of the business had become overwhelming and time consuming - Nikki came in and tidied up our processes and helped our systems between BuildaPrice and Xero to operate far more efficiently. She was able to manage our accounts while we managed other vital parts of the business and maintained a healthier work/life balance. Nikki's proficiency in managing our accounts was a game-changer, and I would absolutely recommend her services to lighten your admin load!"
Stacey & Darren Robinson | Fixation Builders
Xero Silver Partner
The Admin Office is a Xero Silver Partner. We love using Xero and by being a partner, we know that gives our clients peace of mind that we know what we're doing (in the world of Xero at least!)
Builda Price - Accredited Licensee
We are a licensee of Builda Price - software designed specifically for New Zealand builders to help you save money and time, allowing you to quickly and efficiently price jobs, track how they are progressing, and accurately capture all time, subcontractor and material costs on each job.
Virtual Assistant Network NZ
We are members of the Virtual Assistant Network NZ, and were stoked to be a finalist in the NZ Virtual Assistant Awards 2022 - Best Speciality Category.
FOLLOW US ON THE 'GRAM!
Phone: 027 347 0334
Email: nikki@theadminoffice.co.nz
